The Cloud : a step by step guide

Google drive

Free with a gmail account

Google drive pricing
Free for up to 15GB - then you have to pay.

Clear Google drive space and increase storage

Download Google Drive backup and Sync

Web Interface:
* Log in to your Gmail account,
* Click on 9 little squares
* Select Drive
* Drag and Drop a file from file explorer to upload a file.

To edit:
Double click or right click - open with Google Docs

To translate a document:
Tools/Translate document.

To share:
Share with specific people, or
Select / right-click /get shareable link.

  • View: People can view, but can’t change or share the file with others.
  • Comment: People can make comments and suggestions, but can’t change or share the file with others.
  • Edit: People can make changes, accept or reject suggestions, and share the file with others.

You can also share a file publicly, so that it is found by internet searches.

Clear up space:
Empty Bin (top status bar drop down menu)

Not everything takes up space:
These don't count:
Pics less than 16mpixels (Google photos)
Google Docs

Desktop app:
"Google sync and backup" (replaces google drive app)

  • Icon on the task bar - (right hand side).
  • From the hamburger menu (three little dots) Choose folders to sync automatically
  • Add them to the Google drive sync and backup folders list.
  • Anything you put or create in there will be backed up automatically to Google Drive.

There is also an app for mobile devices (phones, tablets etc)


2GB free, but you can have up to 16GB by inviting friends
Like Google drive , can be managed on the web or via a desktop app
Also an app for mobile devices (phones, tablets etc)

Editing: linked to Office On-line, also the new collaborative app called "paper"

NB : Shared folders:
The size of a shared folder will be counted against the quota of every member of that folder,
If you just need read only access they can use shared links via will not use your quota.

Microsoft OneDrive

OneDrive (previously SkyDrive, Windows Live SkyDrive, and Windows Live Folders) is a file-hosting service operated by Microsoft as part of its suite of online services. It allows users to store files as well as other personal data like Windows settings in the cloud. Files can be synced to a PC and accessed from a web browser or a mobile device, as well as shared publicly or with specific people.

OneDrive offers 5 GB of storage space free of charge; additional storage can be added either separately or through subscriptions to other Microsoft services including Office 365 and Groove Music.

Integrated with Windows. You need to set up a Microsoft account to use it.

Apple iCloud

iCloud is a cloud storage and cloud computing service from Apple Inc. launched on October 12, 2011. The service provides its users with means to store data such as documents, photos, and music on remote servers for download to iOS, macOS or Windows devices, to share and send data to other users, and to manage their Apple devices if lost or stolen.

Since introduction in 2011, each account has 5 GB of free storage for owners of either an iOS device using iOS 5.x or later, or a Mac using OS X Lion 10.7 or later. Users can purchase additional storage for a total of 50 GB, 200GB or 2TB. The amount of storage is shared across all devices per iCloud Apple ID.

Other Cloud storage services

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